Business Coordinator

Other Portland, Oregon

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Description

 

Job Title:  Business Coordinator  

Department/Program:  ORR

Reports to:  Business Operations Manager

Work location: Downtown Portland

FLSA status: Non-Exempt/Hourly

Shift details: Monday through Friday with some irregular hours outside of normal business hours

Salary: $26.11/hr. - $27.80/hr. (Bilingual Spanish) $28.46/hr. - $30.30/hr.

 

Morrison Child and Family Services: We are a Joint Commission and Sanctuary accredited non-profit   

organization that provides a comprehensive array of services to children, adolescents, and their families. As an agency, Morrison, its team members, and clients commit to the following values of trauma-informed care:

  • Nonviolence - being safe and doing the right thing 
  • Emotional Intelligence - managing our feelings so we don’t hurt ourselves or others  
  • Social Learning - respecting and sharing ideas of our teams 
  • Democracy - shared decision making whenever possible 
  • Open Communication - saying what we mean and not being mean when we say it 
  • Social Responsibility - everyone makes a contribution to the organizational culture 
  • Growth and Change - creating hope for our clients and ourselves 
  • Equity - Assuring all can survive and thrive

 

Position/Job Summary:

Business Coordinator is responsible for ensuring successful daily operations of the ORR program(s), and may provide support to program staff. This position’s key responsibilities includes facility-related project management, hiring and onboarding, safety and security compliance of the building, staff training compliance, and monthly fiscal and facility reporting.  Coordination with internal Morrison Departments is essential.

 

Position/Job Duties and Responsibilities: 

  • Oversees daily operations of the programs, including the technical and administrative support to the Downtown programs administrative staff, on-boarding staff and other administrative staff as assigned by the Business Operations Manager.
  • Facilities project management and compliance reporting;
  • Coordinating with Business Operations Manager for CYCCB Exam Proctoring
  • Assists in the maintenance of Joint Commission accreditation, primary focus on facility safety.
  • Assists with Training compliance and management of all program staff for the residential programs
  • Assists with hiring and onboarding of new hires
  • Collaborate with: Program Director, Director of Business Operations and Business Operations Manager for staff training requirements and documentation
  • Coordination with Morrison Fiscal, Human Resources, Program Evaluation, and Development departments, as needed
  • Support with audit preparation for the residential programs
  • Monthly Reconciliation report to Fiscal
  • Generate Purchase Order for approval to Business Operations Manager & Director of Business Operations and Chief Financial Officer
  • Monitors staff training completion through Relias
  • Assist with State Licensing requirements and renewal process
  • Participates in assigned staff meetings, other meetings, and committees
  • Assist with special projects identified by the programs and/or funder, as needed
  • Other duties, as assigned
  • Participate in the practice and continuing implementation of Morrison’s Race, Equity goals
  • Demonstrate a commitment to developing a thorough knowledge and application of the Sanctuary model and other organizational policies & practices.  
  • Participate in staff development, in-services, and training related to equity and inclusion in the workplace; model appropriate behaviors; develop, recommend, and implement improvements to business practices with awareness and understanding of the impact in a trauma-informed and culturally diverse organization. 

Competencies:

  • Business principles and practices
  • Communicate clearly and effectively, orally and in writing in English
  • Maintain effective working relationships with agency employees at all levels and the general public
  • Define and resolve moderately complex problems.
  • Able to provide culturally-appropriate care OR Hold each other and yourself accountable to the diversity and uniqueness of all individuals within Morrison, our clients and our community stakeholders 

Required Position Qualifications: 

  • High school diploma or equivalent is required
  • 1 year office management/leadership experience
  • Intermediate skills in using Word processing, Excel spreadsheets, databases, and email applications.
  • Attained age 21 years or older before first day of employment in position 

Preferred Position Qualifications: 

  • Business writing skills
  • HR/Recruitment Experience
  • Bilingual in English and another language. Must clear a Spanish Language test.
  • 3 years progressive employment experience in an office setting
  • Experience supervising and managing staff

 

Other Requirements: 

  • Able to work shift hours and days, as assigned. Position may require work outside of usual work hours on occasion.
  • Meet agency driving requirements
  • Proof of Vaccination (MMR, Varicella, DTap & Influenza annually)
  • Travel between program locations
  • 40hours of required training per year
  • CPR/First Aid certification within 90 days of hire and kept current
  • All other applicable trainings as required with necessary updates and reoccurrences
  • Pass a criminal history background check though Morrison and a suitability determination investigation through the U.S. Office of Personnel Management. For further information review :https://www.opm.gov/suitability/suitability-and-credentialing-faqs/  

For positions that require driving:

  • Hold a valid drivers’ license and if driving a personal vehicle, must maintain minimum auto insurance policy

 

Physical demands: While performing the duties of this job, the employee frequently is required to sit, use hands and fingers, reach with arms; talk and hear. Visual abilities include close and distance vision. Occasionally this position requires walking, stooping, bending and lifting, up to 10 pounds, without assistance.

Work environment: While performing the duties of this job, the employee is exposed to a noise level of large groups of people, position works in an office cubicle environment. Outside weather conditions during travel time. Driving in traffic between offices. Picking up packages from the post office outside. Providing tours to staff and property managers. 

We are an Affirmative Action Plan Employer. Our policy is to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic. In compliance with our Affirmative Action Plan, Morrison uses E-Verify to determine employment eligibility after an offer is accepted.   
    
Applications will be reviewed as received.  Morrison reserves the right to make a hiring decision at any point during the posting period.   
    
Morrison employees are offered a variety of benefits including Medical, Vision, Dental, Flexible Spending Accounts, Employer-Paid Life, Accidental Death and Dismemberment and Long-Term Disability, and an Employee Assistance Program (EAP).

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